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With the outbreak of the coronavirus (COVID-19) many people have been forced to postpone their weddings and all pre-wedding events which includes events like bridal shower and bachelorette party.
If you are in charge of planning the bridal shower or bachelorette party and wondering how to go about organizing the party during this period, in this post we share our advice on how to postpone the bridal shower because of coronavirus and other pre-wedding parties too.
***Don’t want to postpone the bridal shower or bachelorette party? You can host a virtual bridal shower or bachelorette party instead. Here is how to host a virtual bridal shower or bachelorette party.
How to Postpone Bridal Shower and Other Pre-wedding Parties?
If the bridal shower or any of the pre-wedding event is set to hold between now and May 2020, you would likely have to postpone the party. If you’ve already sent out invitations, you should call guests as soon as possible letting them know the event has been postponed.
If you are yet to send out invitations it might be best to hold off on sending the invitations for a few weeks to see how events unfold or send a note with the invitation about a possible postponement of the party.
How Far Out Should I Postpone the Party?
If the party would be holding from June onward, its OK to go ahead with the party as planned. Just make sure to stay informed and see how events progress in the coming weeks so you can make proper decisions.
If the event will be happening between now and May, 2020 look out for a new date this year preferably dates between late summer and autumn this year. You can also move the date to 2021, if the couple won’t be married before 2021.
Come Up with a Plan
Reach out to the bride/couple and decide on what to do. Would she/they prefer to cancel the event rather than postpone it? What possible dates would she/they be looking at if they decide to postpone? Talk about all the possible scenarios and come up with a plan.
Get In Contact With Vendors
Once you’ve decided to postpone the bridal shower/bachelorette party, if you are renting a venue for the party the next thing to do is to check with the venue’s management for the venue’s availability for rescheduling. Try to get the possible dates during the time frame you would like the party to hold. Try to avoid cancelling if you can help it so you won’t lose your deposit.
Then move on to other vendors like the florist, DJ, entertainment, caterer etc. Take a look at the vendor’s contract on their postponement and cancellation policies, you can also reach out to them if you have any questions. Contact the vendors and have conversations with them about rescheduling. Try as much as possible to reschedule with them instead of cancelling due to the financial consequences of cancelling.
Reach Out to Guests
If you are yet to finalize the new date we would advise calling guests as soon as possible letting them know the event has been postponed and you would get back to them on the new date especially if you’ve sent out invitations before.
As soon as a new date is confirmed you need to let guests know as soon as possible. You can call them informing them of the new date. You can also send them an email or an evite. Ask them to reply with an email or a text message once they get the email or evite and let you know if they will be available so you can be sure everybody is now aware of the new date and know those who will be attending. If you want something more formal consider sending them save the date cards instead.
Start all the plans towards the new event as soon as possible. Get in contact with other members of the bridal party for help if needed. And don’t forget to keep the vendors in the loop too.
Although postponing the bridal shower or any event can be hard. This is the best step to take to protect yourself and loved ones from coronavirus.